AMERICAN ASSOCIATION OF ENDOCRINE SURGEONS
29th Annual Meeting
Monterey, California, April 6-8, 2008
CALL FOR ABSTRACTS
Abstract Submissions for the 2008 Meeting of the American
Association of Endocrine Surgeons are now open. Abstract Submission
will close at 23:55 Eastern Standard Time on Friday, November 30,
2007.
Abstracts must be received by the deadline and must
conform to the specifications given below. Abstracts submitted late
or which do not follow instructions will not be accepted.
Abstracts for the 2008 AAES meeting must
be received in the Secretary-Treasurer's office by 23:55 pm Eastern
Standard Time on Friday November 30, 2007.
It is the responsibility of the authors
to ensure correct format and to provide all required information. Abstracts
received late, with incorrect format, and/or with missing information,
will not be accepted.
New:
After 4:30 pm EST on 11/30/07, email confirmation of abstract submission
on 11/30/07, will not occur until the next business day, 12/3/07. See
section IV.6 below.
Abstracts must conform to the following guidelines
to be considered by the program committee; nonconforming abstracts
will not be reviewed. Use the abstract form provided near the top
of this page. Provide all requested information. To be considered
for acceptance, abstracts must be structured:
• Without placement of titles, authors or
institutions in the box itself.
• Using Surgery format with the specific categories
of Background, Methods, Results, and Conclusions. Headings are counted
in the total word count.
• Using single-spaced Arial or Helvetica 12-point
font and placing the abstract entirely within the provided box.
• The AAES word limit is <325 words. Meeting
this requirement is the authors' responsibility. No exceptions.
• The use of institutional identifiers, graphs,
and tables within the abstract text is strongly discouraged.
To be considered for acceptance, abstract forms must provide the
following information:
• Authors listed by Last name, First name,
Middle initial, highest achieved degree. Indicate with an asterisk
the author(s) who are AAES members. For example: Thompson, Geoffrey
B. MD*.
• Institution(s) where the work was done.
Do not type a mailing address here.
• If there is no author who is an AAES member,
state the AAES sponsor. If you have not identified a sponsor, contact
the Secretary-Treasurer's office well in advance of the submission
deadline.
• Designate a corresponding author, and provide
the email address, telephone number, fax and mailing address for
the corresponding author.
• Provide the email address, telephone number,
fax and mailing address for the presenting author, if different.
Or state "same." This is for CME purposes.
• Indicate whether the abstract is to be entered
in the Resident/Fellow competition (Rules appear below).
• Specify one and only one Submission Category
on the abstract form.
III. RESIDENT/FELLOW COMPETITION
The Resident Competition was originated to encourage
interest in endocrine surgery by those in training as students and
residents in general surgery. More recently, trainees in endocrine
surgery Fellowship programs have become eligible. Presented work may
be honored in either the Clinical or Basic Research categories. Posters
are not eligible for the Competition. Some abstracts submitted to
the Competition may not be chosen for the Competition by the Program
Committee as the number of presentations eligible for this competition
is limited.
COMPETITION RULES: To submit an
abstract to the Resident/Fellow Competition:
• At the time of presentation a trainee must
be in good standing in medical school, residency, endocrine surgery
fellowship, or an equivalent program abroad.
• An abstract must be submitted physically
by the trainee (ie. the sender's address must be that of the trainee).
• A specific statement must be typed into
the body of the cover letter or submission email (see below.)
• If accepted, a trainee must make the oral
presentation themselves.
IV. CERTIFICATION STATEMENT
Only original, unpublished work may be
submitted. Authors who submit work are expected to attend and present
at the Annual AAES meeting. Submission of work simultaneously to another
national or international meeting is inappropriate and such material
will be rejected by AAES. A place for your signature indicating compliance
with these requirements appears on the abstract form. If submitting
electronically, indicate compliance on the abstract form.
Some abstracts not chosen for oral presentation may
be selected by the Program Committee for poster display. This is an
increasingly important way for AAES members and colleagues to communicate
their work and interests. The AAES Poster Competition is judged by
a panel of esteemed experts. The prize winner appears on the AAES
website, and poster titles and authors are listed in the Annual Meeting
Program. If you are willing to have your work considered for Poster
presentation, please indicate this on the abstract form.
Abstracts may be submitted for poster-only consideration
by choosing the poster-only category on the abstract form.
Abstracts may be submitted EITHER by email or ground
mail - do not submit abstracts by both methods. Faxed abstracts
will not be accepted.
A. Electronic submission (the preferred method):
1. Open the abstract form above and paste or type
your abstract text into the Box conforming to the instructions above.
Respond to the Certification statement on the form. Complete all
other required information on the form and save it as a Word file.
2. Send an email to bykowskic@upmc.edu
and attach the saved abstract form as a Word file.
Do not give the abstract in the body of the email. Emails
that give an abstract in the body text of the email will be returned
as unsubmitted.
3. To the same email, attach a blinded abstract
(omitting all author names and institutions, but keeping the title)
in a second Word file labeled "blinded". This must be
included.
4. Type into the body of the email the following
attestations:
"I certify that this is original unpublished
work and will not have been presented or be under consideration for
presentation at a national or international organization prior to the
dates of this meeting.
"I also certify that this abstract is structured
in Surgery format, is 325 words or less, and will fit in the box specified
by the AAES using single-spaced Arial or Helvetica 12-point font. I
understand that if it is accepted, I must revise my abstract according
to the guidelines required by Surgery.
"I further certify that if accepted,
I agree to provide a manuscript prior to the meeting and to attend the
Annual Meeting to present my work."
5. If entering in the Resident/Fellow competition,
the sender's address must be that of the trainee and the following
statement must be typed into the body of the email:
"I certify that the research is
my own work and if accepted, I will present it at the Annual Meeting."
6. Authors who submit via email will receive confirmation
of submission via return email by 4:30 pm EST that business day.
Authors who submit after 4:30 pm EST will receive email confirmation
on the next business day. If you do not receive a confirmation message
by then, your submission was unsuccessful.
Therefore, if you choose to submit after 4:30 pm
EST on the abstract deadline date itself, any confirmation will
not be possible until the next business day even though
the deadline has passed.
B. Ground Mail Submission:
1. Mail an original fully completed and signed abstract
form, conforming to the format requirements above, to the address
below.
2. Enclose eight (8) blinded copies of the abstract,
omitting all author names and institutions. The title should remain
on the abstract form.
3. The cover letter should include the following
typed attestations:
"I certify that this is original unpublished
work and will not have been presented or be under consideration for
presentation at a national or international organization prior to the
dates of this meeting.
"I also certify that this abstract is structured
in Surgery format, is 325 words or less, and will fit in the box specified
by the AAES using single-spaced Arial or Helvetica 12-point font. I
understand that if it is accepted, I must revise my abstract according
to the guidelines required by Surgery.
"I further certify that if accepted,
I agree to provide a manuscript prior to the meeting and to attend the
Annual Meeting to present my work."
4. If entering in the Resident/Fellow competition,
the sender's address must be that of the trainee and the following
statement must be typed into the body of the cover letter:
"I certify that the research is
my own work and if accepted, I will present it at the Annual Meeting."
5. Your abstract packet must be received
in the Secretary-Treasurer's office by the deadline. Mail or express
mail the packet to:
Sally E. Carty MD
497 Scaife Hall, Dept. Surgery
University of Pittsburgh
3550 Terrace Street
Pittsburgh PA 15261.
If no abstract author is an AAES member,
the abstract must be sponsored by an active, corresponding or senior
AAES member. The sponsor does not have to be an author. If assistance
is needed in identifying a sponsor, contact the Secretary-Treasurer
at cartyse@upmc.edu.
VIII. ACCEPTANCE/REJECTION NOTIFICATION
Correspondence regarding acceptance or
rejection of abstracts will be sent to the designated author on or before
January 4, 2008. If accepted, specific instructions
for your oral or poster presentation will be included. To avoid delays,
please refrain from enquiries about why a colleague has received correspondence
but you have not received correspondence yet.
IX. MANUSCRIPT PREPARATION AND SUBMISSION
A complete manuscript submission packet in Surgery format must be received by the journal by March 10, 2008. Failure to do so will preclude submission to Surgery.
You may also not be allowed to present at the Annual Meeting.
Manuscripts must conform to the publication style
of the journal and therefore all abstracts must be reduced
to 200 words as per the publication word limit specified
by Surgery. Instructions will be sent by the AAES Recorder to the
corresponding author of each manuscript after the abstracts are chosen.
At the time of manuscript submission, per the author
instructions for Surgery, manuscripts describing research
involving human subjects must document IRB approval/exemption, and
informed consent if applicable, as well make a statement about HIPAA
compliance for studies from the US and other countries in which it
is required by law.
10/12/07
|
